Frequently Asked Questions.
What time does the venue close and can we extend?
We usually call for last rounds at the bar at 23:15 and close our doors at 24:00.
We can extend at an additional rate per hour until 1am.
Do you have accommodation on-site?
Our brides are taken care of by Karin @ Klein Welmoed, who caters for different budgets
with a selection of rooms.
We have a Silver Shadow 1972 navy Rolls Royce which collects our bride at
Klein Welmoed and transports her in style to her Forest Ceremony.
A shuttle service is available for the rest of the guests.
Karin can be contacted directly at info@kleinwelmoed.co.za.
96 Winery Road’s Country Guesthouse and Acara is 1km away.
The Lord Charles hotel is 5 minutes away and Stellenbosch town, 10 minutes away (without traffic).
Ubers are easy.
We can also arrange a shuttle service between Klein Welmoed and our venue.
Vredenburg Manor (5 bedrooms) is right next door.
Outdoor Receptions?
An easy request for us.
We move all outside for a fee of R5000.
Your back-up plan is our Shed or a tent which we can organize.
Do we pay full price for service providers meals at our wedding?
No, we do have the option to book a supplier meal at a reduced price.
Some clients prefer to serve all courses, same as for their guests, to their
service providers because they work long hours on their wedding day.
However, some clients request to serve only a main meal or a cheaper option.
It is up to you to decide what works for you.
Dietary requirements.
We have guests with allergies or specific preferences, how can we
accommodate them?
We suggest that you ask your guests to inform you of any dietary
requirements with their RSVP so that you are able to inform us/our chef in advance.
Our caterers are well experienced to accommodate these requirements on
the day.
Are you flexible with menu choices? And method of serving?
Yes, our chef loves a unique menu. We have done platters to tables (family
style dining), pizza and burger menus, spitbraais, live food stations, elegant
plated meals, buffets and much more.
Where can we take photos?
Almost anywhere on our farm. We have the beautiful forest which offers the
most scenic sunset photo opportunities, the dam, Stellenbosch mountain
landscapes, vineyards, as well as inside our shed, lounge and courtyard.
We have won the award (a few times) for one of the most scenic venues in
South Africa.
Is your venue child-friendly?
Yes. We have a small venue next to the Shed (our Kids Cave) which we also
rent out for kiddies parties when we are not hosting weddings.
You are welcome to arrange a nanny for the evening and some entertainment for your little guests.
Can we make fires in the courtyard?
Yes, we have 2 fire baskets and the big fireplace (hearth).
We charge R200 per fire for the evening.
We also have a fireplace inside the barn.
Are we allowed to bring our own drinks?
You are welcome to pay corkage and bring your own wine and bubbly.
All other drinks can be ordered at our bar.
Do you sell craft beer?
Craft beer is available on request
Can we have a gin bar at our pre-drinks?
Yes, we can serve different types of gin with different tonics and infusions.
Pre-drinks must be arranged prior to your wedding day.
Do you have fairy lights?
Yes, we have fairy lights in our courtyard.
We also have additional fairy lights at an additional cost that can be installed in the Shed or outside.
How many guests can be seated comfortably in your Shed? Table Layout?
For smaller weddings, we offer a long table under our crystal chandelier
for 30 - 40 guests.
For weddings with up to 80 guests, we offer 2 long tables or have
scattered tables.
We can seat up to 100 guests with a dance floor inside the Shed or 120
guests comfortably (max 144) without a dance floor.
The dance floor can then be set-up in the courtyard under the fairy lights.
More than 144 guests - we can seat additional guests in the courtyard and open all sliding doors
of the Shed. We seat 3 guests a side per table and 1 each on the head and tail of a
table, making 8 per scattered table.
Which is the best way of communication with Winery Road Forest?
We prefer to keep official communication on email, but we have a WhatsApp
number for quick communication. (072 39 00 884)
What is included in your setup?
Our experienced team will ensure that our venue is clean prior to your
décor setup and that your table layout is according to your table plan.
We also lay your table settings with cutlery and glassware.
We will setup benches or chairs hired in through us for your ceremony.
We do not take responsibility for any decor or furniture that is hired in externally.
When you book benches for your ceremony, we will supply our rustic chairs for older or
disabled guests who require more comfortable seating.
Dance floors and tents.
Winery Road Forest will hire in all dance floors and tents for safety and
insurance reasons.
Do you have a plan B for ceremony should it rain, and we cannot get
married in the forest?
We have done the most beautiful ceremonies in our courtyard under a
stretch tent. Or set-up the stretch tent window style over your guests at your
original space. Tents to be pre-booked.
What do you mean with premium and non-premium dates?
Premium dates are Saturdays and public holidays during our peak season.
Non premium dates are weekdays and winter dates.
Do you have service staff?
Yes, our friendly, trained, and experienced waiters and bartenders will assist
on the day. We will advise on minimum staff requirements during our
meetings.
Can we bring in our own Wedding Cake?
Yes, you are more than welcome.
Glassware.
This is included in your venue rental and consists of thin brim elegant
glasses.
What time does the ceremony usually start?
Let us help you plan this so that your wedding shoot coincides with sunset.
We do not have a fixes timeline and work around your requirements.
Confetti.
Needs to be organic (we love our Squirrels).
Smoking.
Our forest is a non-smoking area.
We offer designated areas for smoking - our lawn area in front of the forest,
at our dam, and inside our courtyard.
Linen.
We do not supply any linen such in napkins, table runners and tablecloths.
We do however, have an excellent supplier with a great selection.
Do you have a generator for back up electricity?
Yes, for inside the Shed.
Noise Restrictions.
We do honour the guest house next door with a midnight curfew for courtyard dance floor set-ups.
Soft music is allowed inside the venue until 1am for bookings made until 1am.
How do we go about booking Winery Road Forest for our wedding day?
We require a R10 000 non-refundable booking fee to secure your date together with our agreement,
which needs to be signed within 7 days.
50% payment is only due 6 months prior your wedding date, less the above R10 000 payment.
We usually call for last rounds at the bar at 23:15 and close our doors at 24:00.
We can extend at an additional rate per hour until 1am.
Do you have accommodation on-site?
Our brides are taken care of by Karin @ Klein Welmoed, who caters for different budgets
with a selection of rooms.
We have a Silver Shadow 1972 navy Rolls Royce which collects our bride at
Klein Welmoed and transports her in style to her Forest Ceremony.
A shuttle service is available for the rest of the guests.
Karin can be contacted directly at info@kleinwelmoed.co.za.
96 Winery Road’s Country Guesthouse and Acara is 1km away.
The Lord Charles hotel is 5 minutes away and Stellenbosch town, 10 minutes away (without traffic).
Ubers are easy.
We can also arrange a shuttle service between Klein Welmoed and our venue.
Vredenburg Manor (5 bedrooms) is right next door.
Outdoor Receptions?
An easy request for us.
We move all outside for a fee of R5000.
Your back-up plan is our Shed or a tent which we can organize.
Do we pay full price for service providers meals at our wedding?
No, we do have the option to book a supplier meal at a reduced price.
Some clients prefer to serve all courses, same as for their guests, to their
service providers because they work long hours on their wedding day.
However, some clients request to serve only a main meal or a cheaper option.
It is up to you to decide what works for you.
Dietary requirements.
We have guests with allergies or specific preferences, how can we
accommodate them?
We suggest that you ask your guests to inform you of any dietary
requirements with their RSVP so that you are able to inform us/our chef in advance.
Our caterers are well experienced to accommodate these requirements on
the day.
Are you flexible with menu choices? And method of serving?
Yes, our chef loves a unique menu. We have done platters to tables (family
style dining), pizza and burger menus, spitbraais, live food stations, elegant
plated meals, buffets and much more.
Where can we take photos?
Almost anywhere on our farm. We have the beautiful forest which offers the
most scenic sunset photo opportunities, the dam, Stellenbosch mountain
landscapes, vineyards, as well as inside our shed, lounge and courtyard.
We have won the award (a few times) for one of the most scenic venues in
South Africa.
Is your venue child-friendly?
Yes. We have a small venue next to the Shed (our Kids Cave) which we also
rent out for kiddies parties when we are not hosting weddings.
You are welcome to arrange a nanny for the evening and some entertainment for your little guests.
Can we make fires in the courtyard?
Yes, we have 2 fire baskets and the big fireplace (hearth).
We charge R200 per fire for the evening.
We also have a fireplace inside the barn.
Are we allowed to bring our own drinks?
You are welcome to pay corkage and bring your own wine and bubbly.
All other drinks can be ordered at our bar.
Do you sell craft beer?
Craft beer is available on request
Can we have a gin bar at our pre-drinks?
Yes, we can serve different types of gin with different tonics and infusions.
Pre-drinks must be arranged prior to your wedding day.
Do you have fairy lights?
Yes, we have fairy lights in our courtyard.
We also have additional fairy lights at an additional cost that can be installed in the Shed or outside.
How many guests can be seated comfortably in your Shed? Table Layout?
For smaller weddings, we offer a long table under our crystal chandelier
for 30 - 40 guests.
For weddings with up to 80 guests, we offer 2 long tables or have
scattered tables.
We can seat up to 100 guests with a dance floor inside the Shed or 120
guests comfortably (max 144) without a dance floor.
The dance floor can then be set-up in the courtyard under the fairy lights.
More than 144 guests - we can seat additional guests in the courtyard and open all sliding doors
of the Shed. We seat 3 guests a side per table and 1 each on the head and tail of a
table, making 8 per scattered table.
Which is the best way of communication with Winery Road Forest?
We prefer to keep official communication on email, but we have a WhatsApp
number for quick communication. (072 39 00 884)
What is included in your setup?
Our experienced team will ensure that our venue is clean prior to your
décor setup and that your table layout is according to your table plan.
We also lay your table settings with cutlery and glassware.
We will setup benches or chairs hired in through us for your ceremony.
We do not take responsibility for any decor or furniture that is hired in externally.
When you book benches for your ceremony, we will supply our rustic chairs for older or
disabled guests who require more comfortable seating.
Dance floors and tents.
Winery Road Forest will hire in all dance floors and tents for safety and
insurance reasons.
Do you have a plan B for ceremony should it rain, and we cannot get
married in the forest?
We have done the most beautiful ceremonies in our courtyard under a
stretch tent. Or set-up the stretch tent window style over your guests at your
original space. Tents to be pre-booked.
What do you mean with premium and non-premium dates?
Premium dates are Saturdays and public holidays during our peak season.
Non premium dates are weekdays and winter dates.
Do you have service staff?
Yes, our friendly, trained, and experienced waiters and bartenders will assist
on the day. We will advise on minimum staff requirements during our
meetings.
Can we bring in our own Wedding Cake?
Yes, you are more than welcome.
Glassware.
This is included in your venue rental and consists of thin brim elegant
glasses.
What time does the ceremony usually start?
Let us help you plan this so that your wedding shoot coincides with sunset.
We do not have a fixes timeline and work around your requirements.
Confetti.
Needs to be organic (we love our Squirrels).
Smoking.
Our forest is a non-smoking area.
We offer designated areas for smoking - our lawn area in front of the forest,
at our dam, and inside our courtyard.
Linen.
We do not supply any linen such in napkins, table runners and tablecloths.
We do however, have an excellent supplier with a great selection.
Do you have a generator for back up electricity?
Yes, for inside the Shed.
Noise Restrictions.
We do honour the guest house next door with a midnight curfew for courtyard dance floor set-ups.
Soft music is allowed inside the venue until 1am for bookings made until 1am.
How do we go about booking Winery Road Forest for our wedding day?
We require a R10 000 non-refundable booking fee to secure your date together with our agreement,
which needs to be signed within 7 days.
50% payment is only due 6 months prior your wedding date, less the above R10 000 payment.
